Timekeeping & Employee Classification Guidelines for FedEx Ground Contractors

What to Include in the Timekeeping Section of Your Employee Handbook

The Timekeeping section of your employee handbook should do more than just explain how to clock in and out—it should clearly define employee classifications, benefits eligibility, and service credit rules. This ensures compliance, sets clear expectations, and prevents misunderstandings.

1. Define Employee Classifications

Your policy should outline how your company defines full-time and part-time employees:

• Federal law caps full-time classification at 40 hours per week.

• Many businesses set full-time at 30 or 32 hours, depending on operational needs.

• Clearly state your company’s chosen definition.

If certain benefits are only available to full-time employees, note it here. To keep the handbook timeless and flexible, avoid listing specific benefits. Instead, use wording like:

“Full-time employees are eligible for all company benefits. Part-time employees are only eligible for legally required benefits.”

2. Employee Service Credit

If you base certain benefits—such as paid time off—on length of service, define:

• How “service credit” is calculated

• What time counts toward service credit

• Any limits or exceptions

3. Timekeeping Expectations

Explain how employees must record their working hours:

• Approved timekeeping methods (time clocks, apps, paper logs, etc.)

• When and how hours should be submitted

• Company expectations for accuracy and timeliness

Setting these rules in writing ensures consistency across your team and helps you stay compliant with labor laws.

Keep in mind: Laws can vary widely by state. Be sure to check your local requirements when writing this section.

Want to see an example? Download our free sample timekeeping section of the FedEx Ground Employee Handbook.