Fleet Safety and Accident Reporting Policy Guidelines for FedEx Ground Contractors

FedEx P&D Routes
Written By Giovanna Terry

What to Include in the Fleet and Accident Policy Section of Your Employee Handbook

The Fleet and Accident Policy is essential for ensuring driver safety, protecting company property, and staying compliant with FedEx Ground and federal DOT standards. This section sets expectations for vehicle operation, safety practices, and accident reporting.

1. Define Driver Requirements

Detail the qualifications and expectations for any employee operating company vehicles or equipment, including:

  • Licensing requirements

  • Training or certification standards

  • Safe operation practices

2. Outline Accident and Theft Reporting

Explain:

  • How and when accidents must be reported

  • Required documentation and forms

  • Who to notify in case of an incident

  • Procedures for theft reporting

3. State Driver + Vehicle Safety Requirements

These should be non-negotiable and enforced equally for all employees. Include:

  • Mandatory seatbelt use

  • No unauthorized passengers

  • No use of portable communication devices while driving

  • Zero tolerance for alcohol, drugs, or unsafe behaviors

4. Match or Exceed FedEx Standards

FedEx Ground requires all contractors to follow strict safety policies, regardless of state or local laws. Your company’s policy should meet or exceed these requirements — and you are responsible for enforcing them and applying disciplinary action when necessary.

Pro Tip: Safety policies are only effective if consistently enforced. Equal application to all drivers reinforces a culture of safety and reduces liability.

Keep in mind: Laws can vary widely by state. Be sure to check your local requirements when writing this section.

Want to see an example? Download our free sample fleet + accident policy section of the FedEx Ground Employee Handbook.

Giovanna Terry
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