Termination & Resignation Policy Guidelines for FedEx Ground Contractors

What to Include in the Ending Employment Section of Your Employee Handbook

The Ending Employment section outlines the policies and procedures for both voluntary resignations and involuntary terminations. This ensures your team knows the proper process and protects your business from misunderstandings or disputes.

1. Define Voluntary and Involuntary Resignation

Include clear guidelines for:

• Voluntary Resignation: Required notice period, resignation format, and final work expectations.

• Involuntary Termination: Circumstances under which an employee may be let go, including performance issues or policy violations.

2. Outline Grounds for Termination

Specify actions that may lead to immediate termination, such as:

• Safety violations

• Theft or dishonesty

• Severe misconduct

• Repeated failure to meet job expectations

Also outline your process for progressive discipline if applicable.

3. Detail Final Pay Procedures

Explain:

• How and when final paychecks will be issued

• Any deductions for unreturned equipment or outstanding balances

• Compliance with state and federal wage laws

4. Company Property Return

Include the procedure and deadline for returning company-issued equipment such as uniforms, fuel cards, devices, or vehicles.

Pro Tip: Clear, consistent termination policies protect both the employee and employer by reducing uncertainty and potential legal disputes.

Keep in mind: Laws can vary widely by state. Be sure to check your local requirements when writing this section.

Want to see an example? Download our free sample termination/resignation section of the FedEx Ground Employee Handbook.